Office Manager – Drive Operational Excellence for a Premier Glazing and Construction Leader

Job Overview:

• Company: Mitchell Glass Company
• Salary/Pay Rate: $50,000 to $65,000 per year plus Performance Bonuses.
• Location: Clarksville, TN (Onsite).
• Job/Employment Type: Full Time.
• Schedule: Monday – Friday, 7:00 AM – 4:00 PM.
• Mandatory Licenses & Certifications: None Required.

The Opportunity: You will serve as the operations backbone of a fast-growing organization, reporting directly to ownership to lead administrative functions and project coordination. This role offers the autonomy to implement new systems and the opportunity to build a high-performing team in a digital-first environment.

How You Will Make an Impact:

• Supervise and lead a team of office administrators to execute daily operations, including front desk duties and customer relations.
• Coordinate the distribution of inbound leads to the estimating team while ensuring seamless collaboration between office and field departments.
• Oversee complex schedule management for project timelines, vendor procurement, and contract negotiations to maintain a steady workflow.
• Administer financial operations including bookkeeping, payroll processing, and AR/AP/project billing using QuickBooks and digital tools.
• Execute human resources functions by onboarding new talent and maintaining accurate personnel and project documentation.
• Develop and implement innovative workflows and digital filing systems to improve overall business efficiency and transparency.
• Represent the administrative department in weekly leadership meetings with ownership to align on company growth and goals.

Required Qualifications & Experience:

• Proven experience in office management specifically within a construction, glazing, or remodeling environment.
• Strong proficiency in QuickBooks, Excel, and Customer Relationship Management (CRM) software.
• Demonstrated experience with AR/AP/project billing and financial recordkeeping.
• Exceptional organizational skills for managing multi-line phone systems and digital process documentation.

Preferred Qualifications & Experience:

• Previous supervisory experience managing administrative staff or small teams.
• Advanced knowledge of human resources functions, including employee training and development.
• Experience in a “digital first” office setting with an emphasis on online record keeping.

Compensation & Benefits:

• Competitive salary with performance based bonuses.
• Comprehensive Health, Dental, and Vision insurance.
• 401k and Profit Sharing opportunities.
• Paid Time Off including vacation and sick leave.
• Life and Disability Insurance options.
• Company-issued laptop and professional advancement opportunities.